SELLERS APPLICATION and RULES

Please read and review the market rules and regulations. By completing this application form and submitting, you agree to all the terms and conditions included below.

Owner Name (required)

Business Name (required)

Phone Number (required)

—Please choose an option—Text Messaging is OKAYNO Text messaging

Your Email (required)

Mailing Address (required)

*If a customer contacts us regarding your business and would like to get in touch with you, what contact information may we share with them?

*The market rules are in place to ensure that the community receives the highest quality products grown or produced by local area farmers and artisans and to set the operating guidelines and standards for market activities. 

*The vendor is responsible for compliance with all applicable State, Federal and Local regulations governing the growing, production and marketing of the goods. Any required licenses and permits are to be turned in as part of the application. Please ensure that the city of Millwood is added to your Washington State business license.

Please list all licenses and permits as they pertain to the products you are wanting to sell. (required)
Please include all that apply to your business (list your license number for each):
Washington State UBI
WSDA processing license
DOR Endorsements
SRHD TFE, Mobile Kitchen or Catering Permit
L&I Food Truck permit
WSLCB license
other; any and all

Vendor Type (check all that apply) FarmFarm ProcessorFarm Beer/Wine/CiderProcessor/BakerArtisan/CrafterPrepared Food VendorFood TruckWild HarvestResellerOther

*Products and Approval Process: All products sold are subject to approval by the market committee and governing board; no changes are allowed without prior approval. Pictures, flyers or other examples may be needed and will be requested as needed. All products sold must be produce in Washington state with priority given to Millwood producers first, then Spokane county, and then Washington. Furthermore, the market maintains a majority of its gross sales from farm products, which may mean limiting the number of prepared food and craft vendors on any given week. Vendors will be approved based on the market rules and goals, making sure we have a diverse and quality line up of products and crafts.

Physical Location of Farm or Business (required)

*I understand that this is an application for the Millwood Farmers Market and all products must be approved by the board and governing body.
Some, all, or none of products may be approved from your application. —Please choose an option—YESNO

Tell us what you want to sell at the farmers market.

Please be specific, all updates and changes need to be pre-approved before selling the at the market.

*Pricing of goods is up to the vendor but pricing below cost, resulting in the undercutting of other vendors is not allowed. In keeping with the market’s mission, we do ask vendors to keep affordability in mind. Pricing complaints or questions will be subject to board review.
 
*EBT/Credit/Debit/Market Tokens:  Millwood Farmers Market participates in the USDA food stamp (EBT cards) program, and also accepts credit cards and debit cards.  A token system utilizing $1 and $5 tokens valid only at Millwood Farmers Market is utilized.  The market will also offer incentive programs (i.e. Fresh Bucks, Market Match, KERNEL bucks, or other programs as developed) in order to increase vendor sales as well as assist our community with fresh food access.  All vendors must accept market tokens, but not all tokens. All vendors will be required to review the market token policy with the market manager before attending market. Several times will be available prior to the start of the market season.

—Please choose an option—YES, I will accept market tokens after reviewing which tokens I can accept with the market manager.NO, I won't accept any market tokens at my booth.

*Sales totals are required to be reported on forms provided at each market. Sales must be reported for each vendor category separately on your sales form.
—Please choose an option—YES, I understand that I must honestly and accurately report my sales at the end of each market day.

*Conduct: Vendors are expected to conduct themselves in a professional and courteous manner. Vulgar, aggressive or inappropriate language is prohibited. A reasonable dress code is expected.  No smoking or alcohol are allowed on the market site. Any customer or vendor grievances should be brought to the on- site market manager and if necessary, they will be brought to the governing board for resolution.

*Customer Complaints: Customers who have a legitimate complaint about the quality of a product should be given a full refund or replacement by the vendor when requested.

**The Millwood Farmers Market runs every Wednesday from 3:00 to 7:00 PM beginning May 28, 2024, to October 8, 2024. 

*Vendors may start setting up at 1:00 p.m.  Vendors should be in place and ready for the market by 2:45 pm and the stall shall remain intact including products and signs until closing time at 7:00 pm, unless first getting approval from the market manager.

*Consistency is an important factor to building customer loyalty. Regular attendance is expected by all vendors.

*Cancellation Policy: Success as a market hinge on the consistency of vendors attending each week.  Notification of a cancellation is respectfully requested by 12:00 pm, NOON, MONDAY of the same week.  Multiple occurrences of cancellation may be grounds for removal from participation in the market. 

*Inclement Weather:  The Millwood Farmers Market is open rain or snow. In the rare event that the market will be closed, you will be notified via text message or phone. The market will be cancelled only at the discretion of the market manager.  In the case of inclement weather, the market manager will contact vendors to notify them of market status.  It is the goal for the market to operate weekly throughout the season, weather or conditions permitting.

What type of Attendance are you planning for the season?
—Please choose an option—Full Season Vendor (ALL 20 Days)Almost full Season Vendor (18-19 Days)Half Season Vendor (10-17 Days)Once in A While Vendor (1-9 Days)

Please mark all dates you are planning or would like to attend:
May 28June 4June 11June 18June 25July 2July 9July 16 ALL THINGS MILLWOODJuly 23July 30August 6August 13August 20August 27 BACK 2 SCHOOL COMMUNITY DAYSeptember 3September 10September 17 FALL FUN DAYSeptember 24October 1October 8

*The daily market fee is $25.00 per stall space per week. The 2025 season is 20 weeks.

*All fees are non-refundable and non-transferable.  No refund of fees will be given when a vendor is removed due to a rule violation.

—Please choose an option—Daily Market Rate $25 per week paid in AdvanceFull Season Vendor $300 paid by May 20thHalf Season Vendor $150 paid by May 20thSmall Fruit, Vegetable, edible Plant Farm Vendor Full Season $200 paid by May 20thSmall Fruit, Vegetable, edible Plant Farm Vendor Half Season $100 paid by May 20thLarge Fruit, Vegetable, edible Plant Farm Vendor Full Season $300 paid by May 20thLarge Fruit, Vegetable, edible Plant Farm Vendor Half Season $150 paid by May 20thSmall Farm Vendor Full Season $240 paid by May 20thSmall Farm Vendor Half Season $120 paid by May 20thLarge Farm Vendor Full Season $300 paid by May 20thLarge Farm Vendor Half Season $150 paid by May 20th

Stall Space: The estimated space for each vendor is 10x10.   No heat is provided, and all booths must provide their own tables/equipment and commit to operating during the entire event from 2:45PM to 7PM.  Vendors may have tents/canopy and tables. Stalls shall be identified with a sign bearing the farm or vendor’s name. Stalls shall be kept clean and orderly during market times and shall be cleaned prior to vacating the market. No stakes in the grass are allowed to be used for tent/canopy anchors. All vendors who wish to erect canopies (including umbrellas) on the Farmers Market site are required to have their canopies sufficiently and safely anchored to the ground from the time their canopy is put up to the time it is taken down. Any vendor who fails to properly anchor his or her canopy will not be allowed to sell at the Farmers Market on that market day, unless that vendor chooses to take down and stow their canopy and sell without it. Each canopy leg must have no less than 24 pounds anchoring each leg, and market umbrellas at least 50 pounds.  

All tent/canopy or umbrellas require the use of weights or anchors. We do not allow staking of tents into the grass.—Please choose an option—I will have a tent/canopy with at least one 24 pound weight securely fastened to EACH leg.I will have an umbrella with a 50 pound weight securely fastened to it.I will NOT have a tent or canopy.
What size tent will you have? 10x1010x2010x30NO TENT
We have limited spaces available with electricity. Extension cords are NOT provided by the market. You may need up to 100 feet of extension cord to use our power.—Please choose an option—I will need electricity to operate my booth.I have a generator but would prefer to use electricity to run my booth.I have a generator that I require to operate my booth.I do NOT need electricity to operate.
*Promotion: Millwood Farmers Market is a community-oriented market, and each vendor is requested to recognize their impact on our collective success.  This means we ask our vendors to help in promotion on Facebook, Instagram, word of mouth, flyers, etc.
*By participating in the Millwood Farmers Market sponsored by the Millwood Community Association, you agree to promote the Market and Market events to your current customers and constituents.
Please tell us what online presence you have for connecting with customers and how we can find you.

*It may take up to two weeks to approve your application. You will be notified by phone and/or email if your application is approved. —Please choose an option—YES I understand that my application may take up to two weeks to process
*I have read and agree to abide by the above rules and regulations and further agree to allow the market governing board access to my farm or place of production for the purpose of verifying that the products sold at the market have been grown on the farm by the vendor or hand produced by the crafter. YESNO
As a Millwood Farmers Market vendor, I/we understand and agree to the following in order to participate in the Millwood Farmers Market sponsored by Millwood Community Association:
I/we commit to promoting the Millwood Farmers Market with my current customers/constituents.
I/we have read and will abide by all of the Market Rules and Regulations.
I/we understand that in order to participate, I/we (the vendor) assume all responsibility and risk associated with all conditions, hazards and potential dangers in, on or about a site, whether they are open and obvious or concealed.
I/we hereby RELEASE, DISCHARGE, AND WAIVE, any claims, actions or suits of any character, name and description, that I/we may have against Millwood Community Association and the City of Millwood, its directors, officers, agents and employees and owners/lessees of a site, as a result of any injuries, damages or death received or sustained by me/us in connection with the services performed on, in or while I/we am participating in any Millwood Farmers Market activities.
I/we hereby agree to INDEMNIFY, DEFEND, AND HOLD HARMLESS, Millwood Community Association and City of Millwood, its directors, officers, agents and employees and all owners/lessees of a site from and against any and all liabilities, losses, claims, expenses (including reasonable attorney fees), damages, obligations, judgments, or deficiencies of every kind and description, contingent or otherwise, resulting from or arising out of any of my (our) acts or failure to act in connection with the Millwood Farmers Market activities.
I understand that I must obtain my own insurance coverage for my participation in the market, as no insurance coverage is provided to me by Millwood Community Association, City of Millwood or other Millwood businesses.
Please type your name and today's date as acceptance of the above rules and regulations AND that you will be in attendance on Wednesday May 21st, 2025 at 2:30 pm for the MANDATORY vendor meeting.

 
Upon acceptance to the Millwood Farmers Market, you will be invoiced for the $25 non-refundable application fee.
—Please choose an option—I will pay the $25 application fee with a credit or debit card, please send me a square invoice.I need to pay the $25 non-refundable application fee with a check, please send me the mailing address.I need to pay the $25 non-refundable application fee with cash, please let me know how to do this.
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