How to Be a Vendor

Thank you for your interest in participating in the Millwood Farmers Market. We are excited to meet you!

We are members of the WSFMA.

Our goal is to provide an opportunity for growers to sell directly to the consumer and to provide the consumer the opportunity to talk directly to the growers, to purchase the freshest produce possible, and to experience the health-giving effects of that freshness.

We record gross sales of all vendors to ensure that our total FARMER sales are greater than the combined sales of PROCESSOR and RESELLER sales. We must also ensure that the combined sales of FARMER, PROCESSOR, and RESELLER sales are greater than the combined sales of ARTISAN/CRAFTER and PREPARED FOOD vendors. You can find more information about these categories at the bottom of this page.

All products must be produced, processed, or created in Washington State by the vendor. Although some exceptions apply, we must and do prioritize Washington vendors. Furthermore, we prioritize Millwood, Spokane Valley, Spokane, and Spokane County vendors as well as our returning vendors that have supported us year after year. We are a community market and take pride in providing local vendors for our consumers.

We do not allow the following items:

• No Commercial or Imported Items

• No Second Hand Items (Exception: Those vendors who take a second hand item and recycle that item into a new use);

• No Franchises: Those who have entered into an agreement or received a license to sell a company’s products and/or use a company’s packaging, logo, ingredients, and/or marketing tools under that license or any franchise agreement;

• No Non-Owner Operated Businesses: Only those businesses that are operated and controlled by their Washington State-based, owners are permitted at WSFMA Markets; and

• No Out-of-State Processing: All processed products sold at WSFMA Markets must be processed within Washington State.

We do allow NON-SELLING vendors that potentially fall into the above categories to sponsor market events and activities. No selling or taking orders to sell are allowed in these cases. Educating consumers and promoting your business as well as giving away prizes and approved products is allowed. This category includes non-profit organizations.

You can find NON-SELLING vendor information here.

More information on being a MUSIC vendor can be found here: (LINK to Musician page)

PRODUCERS

FARMERS:

One who raises produce, plants or botanicals, or animals which they sell at market, on land they own, lease or rent, in the State of Washington.

The definition of Farmer may also include someone who processes produce, fruit, berries, botanicals, meats, honey, etc., which is grown, raised, or harvested on their own, leased or rented property, in the State of Washington and then turned into value added product(s) such as jams, cider, salsa, vinegars, alcoholic beverages(*), essential oils or any other botanical use. It may also include Farmers who raise the basic ingredient(s) of a product, but who must send it out for fundamental processing, either within Washington State or border counties, before creating the value added product. Such Vendors might include those Farmers selling certain essential oils, smoked meats or fish, etc. This excludes Resellers or those who might work on or manage a corporately owned farm and have permission to dispose of surplus product.

SEAFOODS: In the case of seafood, the vendor must own, lease, or operate the fishing vessel or own, lease or rent the parcel of land where the seafood is caught or harvested for sale at market. The vendor must be a legal resident of the State of Washington.

* ALCOHOLIC BEVERAGES: Alcoholic beverages such as Mead, Cider, Beer, Distilled Spirits and Wine must be made entirely from ingredients grown in Washington, or from grapes grown in a recognized Washington appellation, except for certain additives required for processing which cannot be produced in the State of Washington, not amounting to more than 5% of the total volume of the beverage.

PROCESSORS:

One who sells foods that they have personally prepared or processed on property that they own, lease, or rent in the State of Washington. Processors are persons offering fresh food products (such as meats, seafood, ciders, wines, baked goods, jams, nuts, etc.) that have added value to their product through some sort of “hands-on” processing (e.g., hand-filleted fish, smoked or butchered meats, handmade candies/nuts, etc.), but have not raised the ingredients themselves. All Processors must meet all Federal, State, County and local Health Department requirements. All appropriate permits and licenses must be submitted and filed with the Market Manager. Processors must produce their products in Washington State only. Processed food producers should use ingredients from Washington State farms or waters as much as possible, and we give priority to those Processors who use ingredients from Washington State farms or waters.

SEAFOODS: In the case of seafood vendors, the product must originate from the greater Pacific Northwest, which includes Washington, Oregon, Alaska and British Columbia.

RESELLERS:

One who buys produce from farmers in Washington State, and transports it to market, and resells it to the consumer. Resellers are allowed to sell but do have strict criteria to follow:

• Resellers are expected to be the only stop between the grower and the consumer.
• The product they buy must not come from shippers, warehouses, jobbers or wholesale distributors.
• They must not sell any produce not grown in Washington State.

Resellers are sellers of crops that cannot be grown reliably, or are not offered for sale in sufficient quantity, by Farmers selling at a market, as determined by the Market Manager.

Approved, resold crops must be specifically limited, so as not to compete with the crops of farm vendors. All resellers must label their products as being resold if they are not selling products which they have grown, raised, or harvested themselves on property that they own, lease, or rent.
All information declaring which products are resold must be available and displayed for the consumer to easily read. Signage must clearly state which farm(s) produced the products; other terms synonymous with “resold” may be substituted.
Resellers from border counties are not allowed to sell at the market.

PREPARED FOOD VENDORS:

Prepared Food vendors (Concessionaires) offer freshly made foods, available for sale and immediate consumption on-site at market. Prepared Food vendors shall submit and also possess and maintain all required State, County, and local Health Department permits. All appropriate permits and licenses shall be filed with your application. Prepared Food vendors should use ingredients produced in Washington State as much as possible. Further, we encourage and give priority to vendors that provide a good variety of healthy foods and give preference to those vendors using ingredients produced in Washington State only.

The SELLING vendor application and information can be found here on “the SELLERS Application and Rules page“.